Vaishak Nair
Energy domain specialist with expertise in Project management, operations and business development with 9+ yrs work ex in the downstream oil and gas supply chain. Proven track record of leading large-scale, high-impact and complex infrastructure upgrades and implementing new projects for improving operational efficiencies and cost-effective solutions through innovation and data-driven decisions. Expert in cross-functional collaboration and stakeholder relationship management
Work Experience:
9.3 Years
Industry:
Energy & Utilities | Government & PSUs | Logistics
Function:
Business Development | General Management | Project & Program Management
Indian Oil Corporation Ltd, India's largest petroleum refining company| Cochin
Manager (Fuel retailing & business development)
- Directed operations and inventory control across a 64-site retail network (~$150M annual throughput), deploying tank-interlock automation to achieve zero stockout incidents and standardized quality/safety compliance across all sites.
- Led end-to-end commissioning of 4 greenfield sites and revival of 1 brownfield site along the NH66 corridor, coordinating multiple external agencies and stakeholders to deliver ₹120 Cr in annual capacity potential.
- Planned and managed distribution of ~100 KL of Servo lubricants across the network, improving throughput 10% YoY through demand forecasting and inventory alignment.
- Onboarded new B2B accounts worth ₹24 Cr in annual volume, structuring credit terms and commercial agreements through negotiation with key stakeholders and cross-functional teams.
- Executed a ₹4 Cr alternate-fuel infrastructure program — sourcing and qualifying EV suppliers for deployment across 10+ dealer sites and commissioning 4 CNG stations, driving vendor coordination, site readiness, and ESG-aligned delivery.
Manager (Operations & maintenance) | Indian Oil Corporation Ltd | Calicut
- Led $500K, 515 KL ethanol facility commissioning project (end-to-end execution) for national E20 program delivering 48,000 MT annual CO₂ savings and enabling 2.4 lakh MT E20 rollout across northern Kerala.
- Directed high-throughput fuel terminal serving 350 outlets, leading 40-member team dispatching ~800 TKL of fuel. Sustained uptime and compliance, underpinning $1.016B in annual sales revenue.
- Spearheaded TAS automation, leading a 3-member team to re-engineer ethanol loading via PLC/SCADA modification, cutting down on consignment filling time by 40%, and overtime costs by approx. 38%.
- Single point owner of all statutory, licensing, land-revenue compliance at the Calicut unit, managing application, renewal, inspection and authority liaison across major bodies like Factory, PESO, pollution control and others to keep the unit fully compliant.
Assistant Manager (Operations & maintenance) | Indian Oil Corporation Ltd | Calicut
- Delivered tank firefighting system upgrade for ₹35L against an estimated ₹1.5Cr (~77% cost savings) by redesigning tank safety infrastructure and optimizing system specifications, enhancing statutory compliance and fire-protection coverage.
- Led end-to-end execution of a 40 kWp solar plant, conducting feasibility, EPC procurement/contracting, and statutory approvals through grid synchronization and commissioning, cutting down annual EB consumption by 10%.
- Repurposed a 2,800 KL storage tank from HSD to MS service by leading a cross-functional team of 10 through feasibility scoping, tendering, and HAZOP/PESO-compliant execution, cutting annual demurrage charges by ₹2 crore.
- Partnered with KSPCB to formulate Kerala's state-wide biodiesel storage and handling policy, translating operational realities into enforceable safety and environmental norms impacting 50 major hazardous industrial units across the state.
- Independently managed ~₹60 crore in revenue and maintenance contracts end-to-end (FY22–FY26) by estimation, BOQs, tendering, and approvals through execution, billing, variation management, and closeout.
- Led conversion of 3,240 KL Kerosene storage tank to MS service, raising utilization from 75% to 95%, eliminating $0.2M annual opportunity cost, and unlocking ~$40M/year incremental revenue.
- Led SAP/TAS upgrade for BS-IV to BS-VI transition, scoping material codes, gantry reconfiguration, and billing changes. Cut Sulphur ~80%, NOx ~70%, particulate matter ~80% with zero dispatch disruption.
Operations Officer | Indian Oil Corporation Ltd | Belgaum
- Managed quality and supply chain operations at a USD 250M fuel terminal serving ~150 outlets in northern Karnataka.
- Ensured uninterrupted fuel supply by coordinating daily dispatches through SAP with field officers & transporters.
- Supervised storage and movement of ~52 million gallons annually, maintaining operational efficiency.
- Implemented SAP-based preventive maintenance by mapping assets and reducing breakdowns.
- Earned three consecutive awards (FY 2021–24) for best HR practices and highest HR index in the southern region.
- Bagged the pan-India runner-up prize for highest operational excellence and best maintenance practices for FY 24-25.
- Got promoted to Assistant Manager in 2020 based on outstanding performance rating in FY 2018-19.
- Got promoted to Manager in 2024 based on continued top-tier performance.
- Consistently rated outstanding performer for 9 out 10 times while serving in the organization, falling in the bracket of less than 10%
- Secured All-India Rank 290 in GATE 2016 (Mechanical Engineering) among nearly 198,000 candidates (top 0.15 percentile).
- Bachelor of Engineering (Mechanical Engg) – University of Mumbai.
- Gen AI for business leaders and executives, IBM, Coursera.
- Understanding banks and financial markets, Udemy.
- Excel skills for Business Advanced, IIM Ahmedabad, Coursera.
- Pre-MBA statistics, IIM Ahmedabad, Coursera.
- KPMG Lean Six Sigma Green Belt certified.
- Volunteer teacher at E-Vidyaloka since June 2025, supporting digital education for rural children.
- Coordinated emergency fuel and supply logistics for Kerala Police and rescue teams during the 2024 Wayanad
- landslides, ensuring uninterrupted support for round-the-clock search-and-rescue operations.
- Led a clean-up drive in Feroke as part of Swachhtha Fortnight Mission (July 2022).
- Organized a blood donation camp at Calicut terminal with ~50 successful donations (March 2024).
- Coordinated a COVID-19 vaccination camp for employees and local residents in Belgaum (2021).